Department Research Assistant- Hire Checklist

Please submit the original documents to ISERP at 370 IAB, or send via email to

Department Research Assistant - New Hire Checklist


❏  Hire Data Form for Candidates

❏  CV

❏  Academic Profile (can be obtained from

❏  I-9: See instructions here

❏  Invention Agreement form

❏  Ethnicity form

❏  Paid Family Leave Waiver Form*

❏  Tax Forms:

❏  W-4

❏  One of the following   NYS tax forms: (Please carefully review and chose the one that applies to your situation.)

❏  IT2104: NYS residents.

❏  IT2104.1: Non-residents.

❏  IT2104E: Exemption form for full time students under the age of 25

If you are not a US citizen, please also provide the following:

❏         Passport

❏         Visa

❏         I-20

❏         I-94

❏         If applicable: Permanent Resident card; Any others that apply


All Columbia employees must have a valid U.S. work authorization and a Social Security Number. International students who do not have a Social Security Number (SSN), can request a Social Security Verification form from ISERP to apply for a number with the Social Security Administration.


* If your regular schedule is less than 26 consecutive weeks (six months) or 175 days in a 52 consecutive week period, you may waive the PFL payroll deduction by completing the Employee Opt-Out of Paid Family Leave Benefits (PFL-Waiver) Form.

Visit for more information on the NYS Paid Family Leave.


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