Travel Reimbursement Submission Timeline

Via Concur, Employees must request reimbursement within 120 days from the trip end date or the date a business expense were incurred.

Failure to submit within the 120 days will require the Payee to;

  • Provide detailed justification
  • Financial Approver Acknowledgement

Important Note with regards to late Submission

  • Late submissions of over 120 days will incur taxes as the income is considered taxable.
  • Expense of over 365 days from date of expenses are not allowed in Concur and therefore cannot be reimbursed.
  • Too busy to submit on time is not an acceptable justification
  • Non Administrative support to prepare the expense report is not acceptable justification
  • Lack of policy knowledge is not an acceptable justification

Acceptable Late Submission Requests

  • Prolonged Travel with no mechanism to submit reimbursement such as no internet access. 
  • Medical Issues interfering with Payee's ability to submit 

For more information, please see the following topics

The Institute for Social and Economic Research and Policy (ISERP) is closed in accordance with the University’s COVID-19 policy.  Please click here for additional information and guidance for students, affiliates, and employees.

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