Casual Hire Checklist

Please submit the original documents to ISERP at 370 IAB, or send via email to



Short-Term Casuals - New Hire Checklist


 ❏ Hire Data Form for Candidates

❏ CV

❏ Academic Profile (print from Student Services Online, SSOL)

❏ I-9: See instructions here

 ❏ Casual Employment form

❏  NYS Department of Labor form (NYSL 195.1)

 ❏ Ethnicity form

❏  Paid Family Leave Waiver Form*

Tax Forms:

❏  W-4

One of the following NYS tax forms: (Please carefully review and chose the one that applies to your situation.)

❏ IT2104: NYS residents.

❏ IT2104.1: Non-residents.

❏ IT2104E: Exemption form for full time students under the age of 25



If you are not a US citizen, please also provide the following:

❏ Passport

❏ Visa

❏  I-20

❏  I-94

If applicable: Permanent Resident card; Any others that apply


All Columbia employees must have a valid U.S. work authorization and a Social Security Number. International students who do not have a Social Security Number (SSN), can request a Social Security Verification form from ISERP to apply for a number with the Social Security Administration.





* If your regular schedule is less than 26 consecutive weeks (six months) or 175 days in a 52 consecutive week period, you may waive the PFL payroll deduction by completing the

 Employee Opt-Out of Paid Family Leave Benefits (PFL-Waiver) Form.

Visit for more information on the NYS Paid Family Leave.


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For general questions about ISERP programs, services, and events.