HIRING A CONSULTANT OR SERVICE PROVIDER

HIRING A CONSULTANT OR SERVICE PROVIDER

● Start the process early:

  • Most services require a Purchase Order, approved by Columbia University’s Central Purchasing Department. This process can take several weeks from receiving the initial request, processing the requisition, review and  approval by the Purchasing Department.
  • Work cannot begin until a contract is established.

● Know the requirements:

  • PIs must adhere to the University’s competitive sourcing requirements.
  • In rare circumstances sole source contracts are allowable. A robust justification demonstrating why the provider’s qualifications negate competitive sourcing is required.
  • All agreements require a reasonable price analysis (e.g. market research, previous purchase order or competing bids) to show the university is paying a fair rate for all services.
  • Consultants vs. Employees please review distinctions here.

● Submit paperwork to ISERP’s AP Team:

*Additional paperwork may be required by the Purchasing Department depending on the type of work.

Contact ISERP’s AP Team with any questions.

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