Casual Hire Checklist

Please submit the original documents to ISERP at 370 IAB, or send via email to iserp-hiring@columbia.edu.

Student Casuals - New Hire Checklist

Please make sure your address is consistent across all forms

 ❏ Hire Data Form for Candidates

❏ CV

❏ Academic Profile and Enrollment History from vergil.columbia.edu

❏ I-9: See instructions here

 ❏ Casual Employment form

❏  NYS Department of Labor form (NYSL 195.1)

 ❏ Ethnicity form

❏  Paid Family Leave Waiver Form*

Tax Forms:

❏  W-4

One of the following NYS tax forms: (Please carefully review and chose the one that applies to your situation.)

❏ IT2104: NYS residents.

❏ IT2104.1: Non-residents.

❏ IT2104E: Exemption form for full time students under the age of 25

If you are not a US citizen, please also provide the following:

❏ Passport

❏ Visa

❏  I-20

❏  I-94

If applicable: Permanent Resident card; Any others that apply

All Columbia employees must have a valid U.S. work authorization and a Social Security Number. International students who do not have a Social Security Number (SSN), can request a Social Security Verification form from ISERP to apply for a number with the Social Security Administration.

* If your regular schedule is less than 26 consecutive weeks (six months) or 175 days in a 52 consecutive week period, you may waive the PFL payroll deduction by completing the

 Employee Opt-Out of Paid Family Leave Benefits (PFL-Waiver) Form.

Visit http://hr.columbia.edu/ny-state-paid-family-leave-law for more information on the NYS Paid Family Leave.